Accounting Clerk
Title:Accounting Clerk


Task Title: Reports and Reconciliation (aCCOUNTS RECEIVABLE)


Vacant Position: Accounting Clerk 

Task Purpose:

Global Financial Services Charleston (GFSC), Resource Management (RM) Bureau of the Department of State (DoS) requires the contractor to provide Administrative support services in the Accounts Receivable Division. Accounts Receivable manages and collects debts owed to the Department of State. These debts include Federal reimbursable and ICASS agreements, repatriation loans, evacuation loans, emergency medical and dietary assistance loans, travel-related employee debts, salary overpayments, annuity overpayments, fiscal irregularities, medical reimbursements, proceeds of sale, and returned checks for passport services.



Minimum/General Requirements:

Graduation from a Two-Year college, including a course of study in business administration, finance, management, accounting, or a related field and direct experience in providing accounting or financial services and demonstrate superior team leadership skills.


Functional Responsibility:


  • Performs manual file searches for debtors who are requesting documentation to verify they have a passport debt due to a returned check.
  • Imaging items into AR DIS for current processing and retention of official records.
  • Provide print screens and info to OMA tech writers as requested to assist Comptroller office with debt inquiries.
  • Print Bills and Dunning Notices daily.
  • Assist account managers with address lookup in LexisNexis and reprint letters as needed.
  • Track administrative review/waiver emails from Comptroller’s office until account manager notifies chief that the account has been updated.
  • Prepare/update correspondence, installment agreements, decisions memorandums as directed my account managers.
  • Answer and log incoming calls to the department and transfer debtors to appropriate account manager.
  • Take credit card information and process payments for repatriation loans and passport NSF debts
  • Manage suspension database including adding new debts and running weekly report for expiring suspensions to email account managers and track until account manager updates in the system.
  • Back up for lockbox processing
  • The contractor will perform other miscellaneous office duties as needed.

Software Systems Utilized:

MS Office 2010, GFMS, Data Warehouse, Lexis Nexis


Period of Performance:

The contractor employee will work an 8 hour shift with a non-compensated 45-minute lunch (See your Project Manager for work schedule). Additional hours may be required and must be authorized by your Project Manager and DoS Management.


Security Requirements:

All personnel provided under this task order must be able to either possess or obtain a security clearance of “SECRET”, to be issued by Department of State, Diplomatic Security.


Haynes, INC. is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment

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