Cashier Monitor
Title:Cashier Monitor
Task Title: Disbursing Operations, International Disbursing, CGFS/S/DO/ID


DoS Manager: Kristina Roberts, Supervisory Disbursing Specialist

Task Purpose:
The Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), Charleston, SC requires the contractor to provide Cashier Monitoring services in the Office Disbursing Operations, International Disbursing Division. Cashier Operations is responsible for orderly processing of the collections and payments for designated posts; monitors and provides support, advice, and assistance on cashier functions, including the issuance of checks and processing of collections. Periodically conducts on-site monitoring of Class A and B cashiers as well as sub-cashiers at posts, as assigned. Travels to assigned posts to conduct unannounced cash verifications and to render technical advice and assistance regarding cashier operations; Audits cashier operations, disbursements, and collections processes to verify and ensure their completeness and accuracy and to ensure that appropriate check-writing controls are in place and used properly; Advises the USDO of the and appropriate officials of the post (e.g., Financial Management Officer, Budget & Fiscal Officer) of the technical proficiency of the cashier operations audited; follows up on any recommendations resulting from post visits. The contractor will report directly to Disbursing Specialist Supervisor.

Minimum/General Requirements:
A four-year degree required from an accredited college or university college in accounting or a related field such as computer science or business administration.
The candidate must have prior cashier monitoring or closely related experience. Three (3) years of relevant professional experience supporting the design, development, analysis, testing, or implementation of mainframe or client-server based financial systems similar in size, complexity, and scope to the DoS systems. Two (2) years’ experience with development and testing methodologies in a mainframe, web based or client-server environment.
Insert degree and experience requirements – Reference the Haynes Contract for requirements

Functional Responsibility:
  • Maintain up-to-date information required for cashiering operations in the cashier maintenance module RFMS/-D.
  • Travel to Embassies, Consulates, USAID, Peace Corps Missions, VOA (other government agencies) every 5 years or sooner depending upon the efficiency of the post, to conduct USDO Audits which includes but is not limited to trip preparation, briefings to mission managers, conducting Cash Counts and review internal controls procedures,, provide USDO, State and US Treasury guidance to mission cashiers and managers.
  • Compose formal detailed trip reports, including observations, non-compliance findings and improvement recommendations to the USDO.
  • Audit monthly soft copy 365/99 cashier accountability reconciliations.
  • Communicate and consult with other Disbursing colleagues in reference to questions about cashier transactions. The cashier monitor is usually the first person an FMO or cashier will contact with questions concerning Disbursing.
  • Analyze and solve simple to complex database problems to find the cause and/or solution of an out-of-balance condition relating to the cashier accountability.
  • Consult with Washington Policy regarding cashiering related matters.
  • Assist with training Cashier’s, FMO’s and related parties on any new software.
  • Administer and grade the exams for the Cashier Verification Officer correspondence course and the Cashier Correspondence.
  • Monitor and report Fiscal irregularities to include: Illegal disbursements resulting from fraud, forgery, alteration of vouchers or improper practices and improper accounting for receipts.
  • Coordinate Emergency Cashier Replenishment request for Charleston and FSTO Paris.
  • Perform and evaluate annual advance analysis for cashiers to determine if the current cashier advance is adequate.
  • Provide monthly cashier reconciliation statistics to cashier monitor supervisor.
  • Interpret Treasury and Department of State regulations.
  • Must have strong oral and written communication skills.
Travel Requirements:
The contractor will be required to travel (international and domestic) in this position. The contractor must have or be able to obtain a valid passport and any other required documentation for travel. Contractor can be advanced up to 70% of initial travel cost. Employee will be responsible for the remaining 30% while traveling. Member will be reimbursed travel expenses upon final settlement of travel documents.

Software Systems Utilized:
RFMS/D, SMART Cable, Knowledge Base, Coast-Cashiering, Foreign Affairs Handbook (FAH), Foreign Affairs Manual (FAM), Cashier User Guide, Intranet, MS Office

Period of Performance:
The contractor employee will work an 8-hour shift between the hours of 6:15 am to 6:15 pm with a non-compensated 45-minute lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management.

Security Requirements:
All personnel provided under this task order must be able to either possess or obtain a security clearance of “Moderate Risk/Public Trust up to Secret”.

Formal Job-Specific Training Requirements:

Haynes, INC. is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment.
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