The GFS Office of Oversight and Management Analysis (OMA) provides analysis, guidance and oversight on internal control-related, compliance, and business process issues related as well as financial reporting coordination support for the Department corporate financial services and activities. The Office supports and coordinates the GFS program for its ISO-9001:2008 certified Quality Management System (QMS). As delegated, OMA administers the Department’s program to assign certifying roles and provide an “advisory” source for FMOs or LE Staff certifiers on the validity of payment certification, as requested. We also coordinate information requests and responses to the OIG, external auditor, and other external audiences within GFS and with outside offices, as necessary, to ensure information is coordinated, timely, and responsive; processes/procedures. OMA consist of two divisions: Financial Coordination and Reporting (FCR) and Financial Oversight and Quality Assurance (FOQA).
The Paralegal Analyst position provides support for a division within Financial Coordination and Reporting (FCR), which conducts administrative reviews, waiver requests, compromise, suspension, termination and other debt collection related requests from Department of State employees’ (domestic and overseas) on behalf of CGFS. The position performing various duties to include: Paralegal support (drafting correspondence, decision letters, memorandums and summarizing financial data in reports), technical writing, calculating financial data, researching and interpretation of regulations and policy, as well as consulting with and presenting findings to the L/EMP Legal Advisor.
Requires a four year degree from an accredited college or university in Accounting, Computer Science or Business Administration or a related field
3 years of relevant professional experience in design, development, analysis, testing or implementation of mainframe or client-server based financial systems. Functional expertise and experience in accounting operations, policies, practices, reporting and business processes/requirements is desirable and may be substituted for IT experience.
Personnel shall possess superior multi-tasking, organizational, oral and written communication skills
Must possess a strong attention to detail and high level of accuracy
Must possess advanced writing (including basic structure, style editing and proofreading), researching and editing skills, as well as, advanced MS Excel, MS Outlook and MS Publisher skills are required
Must have strong research, critical thinking and analytical skills as well as experience calculating/deciphering financial data
Must possess a high level of self-motivation, a clear focus on timelines, including the ability to manage short deadlines and maintain focus in a climate of ongoing regulatory changes
NOTE: A writing sample will be required if you are selected for an interview
Case/Tasker Management: Employees are assigned debt waiver and administrative review cases by portfolios (type) by the Team Lead based on skill level and inventory (all taskers are logged and tracked in a database). Debt portfolios include: Administrative Wage Garnishment (AWG), Student Loan Repayment Program (SLRP), Repatriation, Travel, Medical Receivables, Annuity, Salary and Miscellaneous.
Conducting Factual Legal Research: Review and interpret the debtors request and investigate the facts surrounding the issue for decision. Contact outside agencies and Department employees via e-mail, phone or fax to request information, conduct interviews and to obtain supporting documentation. Coordinate with internal departments to gather information, to include: Foreign Service National Payroll, Domestic and Overseas Payroll, Accounts Receivable, Claims and Accounting. Will also utilize various reference materials to conduct research on legal matters, to include: Foreign Affairs Manual (FAM), Foreign Affairs Handbook (FAH), Code of Federal Regulations (CFR), Office of Personal Management (OPM), Department of State Standardized Regulations (DSSR) and Federal Employees Health Benefits (FEHB).
Compose and Prepare Legal Documents & Obtain Clearances: Using various standardized, formatted templates, you will prepare, draft and file decision memos, decision letters, congressional responses and Foreign Service Grievance Board (FSGB) case review requests laying out the statutory/regulatory standard(s) and facts for the Legal Advisor to make a decision.
Metrics: Understand Monthly Key Metric statistics for Waiver/Administrative Reviews and review monthly with team
Software Systems Utilized [on-the-job training will be provided]:
Global Financial Management System (GFMS), Consolidated Overseas Accountability Support Toolbox (COAST), MS Office (Word, Excel, Outlook), Knowledge Base (KB), Regional Financial Management System / Disbursing (RFMS-D), Consolidated American Payroll Processing System (CAPPS)
All personnel provided under this task order must be able to either possess or obtain a security clearance of “SECRET”, to be issued by Department of State, Diplomatic Security.
SALARY: $50,000 - $53,000 annually