Position: Business Process Analyst II (Hybrid)
 

Job Details

Interested in Applying? I have a few preliminary questions

• Do you love working with numbers and research?
• Do you love analysis and problem solving?
• Do you love figuring out how to make operational procedures better?
• Can you create and maintain complex spreadsheets?
• Are you really good with accounting and financial software?
• Are you looking for a job in the Department of State, located in Charleston, SC?

If you answered yes to most of these, keep reading on.

Why is this Different from other Job Opportunities?

All personnel provided under this task order must be able to either possess or obtain a security clearance of Moderate Risk Public Trust up to Secret, to be issued by Department of State, Diplomatic Security. Important note to consider: A secret clearance will open a lot of doors for your career in the Government to include possibilities of being hired directly.

You must have these minimum requirements:

• Six years of experience performing transaction analysis, reconciliation, accounting system interface verification, trial balance summaries and reconciliation with General Ledger.
• A 4-Year degree from an accredited college or university in business administration is required, plus applied experience providing accounting services.
• Experience in DoS business practices and procedures is desired, including General Financial Management System (GFMS), Regional Financial Management System (RFMS) and other supporting automated financial systems both internal and external to DoS.
• Also desired knowledge of DoS accounting and financial policies and procedures as contained in the Foreign Affairs Manual and Foreign Affairs Handbook, as supplemented with internal operating procedures and knowledge of Treasury reporting process requirements.
• Demonstrated capability to analyze financial systems requirements, problems and issues and develop, communicate, and implement cost-effective solutions to the Department's requirements.

Day to Day Responsibilities:

• Daily services will involve accounting transaction analysis, verification of accounting interfaces, identification of accounting errors, causes for accounting errors and taking appropriate corrective action, making accounting entries into the automated system as needed, maintaining memoranda accounting records and spreadsheets as needed to supplement the official accounting records and to supplement work measurement.
• Provide technical and reporting support, as well as reports preparation for the Branch Chief.
• Employee will be processing Cash Receipts, IPACs, and G-Invoicing transactions, or verify and submit lockbox and passport receipts, finding was to improve the process as we change our processing to accommodate new Bureau initiatives.
• Effective communication with all levels (Colleagues, shareholders, and upper Management); ability to create rapport and ask the right questions to gather Client's requirements; able to convey difficult terms and processes in an easy-to-understand language and terminology.
• Support ISO 9001 requirements by reviewing existing Quality Work instructions (QWIs), Reference Documents (RDs), Forms, etc. to ensure they are relevant and consistent with business processes and CGFS policy requirements.
• Ability to compile and analyze data from various sources into an organized report format; coordinate with another team members to ensure the financial management.
• Safeguard and secure PII information and adhere to OMB’s A-123 Internal Controls and provide input into the annual review of the A -123 budget cycle memos.

Applicable Documentation – Provides support similar to a Senior Financial Analyst, but in narrower range of operations and works under the minimal supervision of more senior contractor personnel. The Financial Analyst supports a defined operation of function in the following areas, but not limited to: Examines invoices, reports and legal documents for technical errors; Recommends actions to certifying officials; Processes transactions according to established procedures; Records obligations and expenditures; Complies and analyzes financial information; Prepares source documentation for requisitions for services; Creates, organizes, and maintains files using database and spreadsheet programs; Collects, retrieves and organizes data to identify financial discrepancies and resolve client inquires; Reports development, preparation and presentation; Budget preparation/formulation; Identifies and compiles trends and developments in financial systems and presents findings to all levels of management.

• Strong Excel skills required to maintain spreadsheets in order to monitor trends, analyze data, and prepare statistical reports.
• Review the Statement of Difference Report from Treasury to make sure transactions amounts and fiscal information is correct.
• Employee should have experience with processing IPAC, Cash Receipts, Grants and Government travel to act as a back-up in these sections.
• Perform analysis of complex business functions and operational processes for the Global Financial Operations department.
• Provide user support as needed, identify training requirements and review/prepare documentation.
• Ability to compile and analyze data from various sources, then provide reports to management on status of funds.

Our most Successful Employees in this Position Demonstrate:

• Curiosity
• Accuracy
• Commitment
• Team Player

About Our Bureau and Office

United States (U.S.) Department of State (DoS), Comptroller Global Financial Services Charleston (CFSC) requires the contractor to perform accounting, reconciliation, financial systems analysis, interface file management and financial reporting support services in the areas of treasury reporting and financial reconciliations.

As part of the Office of Reports and Reconciliation Directorate, Interface Control Branch reconciles payments and collections owed to and by the Department of State. These payments and collections are processed through various channels, including ​Intragovernmental Payment and Collections (IPAC), Collection Information Repository (CIR), Grants - Health and Human Services (HHS) Payment Management System (PMS), and Government Travel - Domestic, White House, and Travel Management and Transportation transactions through Carlson Wagonlit.

Software Systems Utilized:

Microsoft Office – emphasis on strong communications using MS Outlook and strong tracking, reporting, and reconciliation using MS Excel.

• General Financial Management System (GFMS)
• Regional Financial Management System (RFMS)
• Intragovernmental Payment and Collection (IPAC)
• G-Invoicing
• Document Imaging System (DIS)
• Transaction Reporting System (TRS)

Work Schedule:

The contractor employee will work an 8-hour shift with a non-compensated 45-minute lunch (See your Project Manager for work schedule). Additional hours may be required and must be authorized by your Project Manager and DoS Management.

Formal Job-Specific Training Requirements:

FSI (PA351) GFMS Training

Haynes Benefits 
Haynes offers a robust benefits package to include 11 paid Federal Holidays, medical/dental/vision, life insurance, accrued leave, 401K (matching), tuition reimbursement, free professional development & training program with 9000+ courses and much more. We thrive on providing a good work/life balance and in creating an inclusive culture where employees feel valued, appreciated, and are rewarded for top performance! 
Haynes, Inc is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment. 
 
This position is for support of a government contract, which requires that all employees be fully vaccinated for COVID before beginning work or qualify for an exemption.