Task Title: Reports and Reconciliation, Reports Preparation, CGFS/F/RR


Position: Accountant


DoS Manager: Alicia Sanders, Division Manager


Task Purpose:

Comptroller Global Financial Services Charleston (CGFSC), Bureau of the Department of State (DoS) requires the contractor to provide Business Process Analyst services in the Office of Reports and Reconciliation, Reports Preparation Division. The Office of Reports Preparation Branch, Reconciliation Branch is responsible for preparing and submitting various reports to Treasury including the quarterly Report of Budget Executive and Budgetary Resources, and year-end Treasury reports for all Department of State’s Fund cities. The Directorate is also responsible for the Fund Balance with Treasury monthly reconciliation, processing and reconciling cash collection activity. This position requires expert knowledge of accounting, preferably in governmental accounting and experience working with financial management systems.


Minimum/General Requirements:

  • Requires a four year degree in accounting from an accredited college or university.

  • Required at least four years of overall financial management systems experience and at least two years analyzing or managing financial systems.

  • Must be analytical, detail orientated and a team-player.

  • Must be proficient in Microsoft Excel and Access.

  • Must have General Ledger experience

  • Must be proficient in Microsoft Excel and Access


    Functional Responsibility:

  1. SF-133 PROCESSES: Provide Support/System Support to Reports and Reconciliation

Work with supervisor and director to analyze/interrupt adjustments from bureaus and incorporate adjustments into SF 133 Excel crosswalk formulas and Treasury Edit Logic must be incorporated with established Treasury and OMB edit guidelines.

  • Change/Modify the SF133 crosswalk based on OMB/Treasury Guidelines for each fund type General Fund, Special Fund, Working Capital Fund, and Trust Fund in compliance with OMB and Treasury Requirements and any new USSGL updates

  • Implement the new Treasury FY 2010 SF133 Format aligned with the SF132 P&F Schedule into the existing Crosswalk for SF133 Quarterly Reporting per Treasury and OMB guidelines for all fund types

  • Implement new attributes with USSGL logic to the SF133 Crosswalk.

  • Assist accountants with analysis of SF 133 if necessary due to illogical conditions

  1. Help operation staff to reconcile budgetary resource to equal equity in order to pass established Treasury Edits. Currently GFMS trial balance data does not have a logical relationship) Reporting timeframes are very short and this detail analysis and assistance is critical during the reporting process.

  2. Assist with unusual questions regarding Treasury and OMB Guidelines for SF133 Preparation and submission

  • Analysis of GFMS Trial Balance, logical relationship for funding, commitments, obligations, cash expenditures including reimbursement transaction and provide recommendation to GFSS/FPRA to process JVs correctly per Treasury and OMB, GAAP applicable accounting general ledger entries

  • Help Prepare Accountants for new Treasury GTAS Conversion FY 2012 – Submission of Proprietary and Budgetary Reporting Simultaneously

  • Keep abreast of Changes in the quarterly reporting cycle affecting FACTS II Reporting, Accounting Operations, reporting and business processes - Inclusive changes to FACTS II, CRS, GWA, GFMS

  1. FBWT : System Support to reconcile Fund Balance Treasury along with SF133 Preparation and Submission. Also, Support Projects and Business Process.

  • Fund Balance With Treasury subject Matter Expertise

  • Cash Reconciliation Subject matter Expertise

  • Determine Root Cause, provide ongoing analysis and recommendation for approval of both SF133 and Cash Reconciliation Processes

  • Assist with Reconciling FBWT differences due to Interfaces occurring outside GFMS accounting system. ie. CAPPS, 1221 Interfaces issues, provide analysis, root cause, and recommendations for corrective actions.

  • Attend meetings as requested by the Director

  • Work in a multi-task, short deadline and highly visible environment

  • Make presentations/conduct training as requested by the Director

  • Ad hoc projects as requested by the Director

  • Attend meetings regarding GWA & GTask implementation and be a active participant in the project.

  • Advise management on any potential problems and the impact changes will have on current business process.

  • Participates in developing requirements to train staff on GWA & GTask.

  • Provide user support after GWA & GTask implementation.

  • Assist all department staff.


Software Systems Utilized:

Global Financial Management System (GFMS), Data Warehouse, Consolidated Reconciliation System (CRS), Central Accounting Reporting System (CARS), Federal Agencies’ Centralized Trial-Balance System II (FACTS II), Government On-Line Accounting System (GOALS), COAST, Microsoft Office Suite (Excel, Access, Word, PowerPoint, Outlook, and Explorer).



Period of Performance:

The contractor employee will work an 8 hour shift with a non-compensated 45-minute lunch (See your Project Manager for work schedule). Additional hours may be required and must be authorized by your Project Manager and DoS Management.


Security Requirements:

All personnel provided under this task order must be able to either possess or obtain a security clearance of “Secret” to be issued by Department of State, Diplomatic Security.


Formal Job-Specific Training Requirements:



Haynes, INC. is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment

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